Study Room Booking

Cancellation Policy

Meeting Room Application POLICY #2018-06 I. Introduction The Neuse Regional Library Board has adopted the following Public Use of Meeting Rooms and Exhibit Spaces Policy. As an institution dedicated to open expression, all public meeting rooms and exhibit spaces in the Neuse Regional Libraries are available on equal terms for the lawful activities of all groups, with exceptions defined below. It is understood that the granting of permission to use library facilities does not constitute an endorsement by the library staff or Board of the users or their beliefs. The Library, its affiliated groups, and its partners have first priority for use of all meeting facilities, except when otherwise required by law (such as elections). II. Rules Governing Public Use of Library Meeting Rooms A. The meeting rooms may be booked for use during the regular working hours of the library up to 30 minutes prior to closing. Maintenance fees will be determined at a rate set by the Neuse Regional Library Board with the recommendation of the Director of Libraries for all meeting rooms. This includes the Schechter Auditorium (entire auditorium, Section A, or Section B). Exemptions to these fees may be granted by the Director of Libraries in special circumstances. B. Bookings will be on a first-come, first-served basis. No group may reserve the meeting rooms on a regular continual basis without prior approval of the Director of Libraries. Reservation requests must include the customer’s name, phone number, email address, the name of the group or organization, and a detailed description of the meeting’s purpose. C. Groups should actively avoid representing their events as Library programming. Any public notice or advertisement of meetings at the Library must contain the following disclaimer: This meeting is neither sponsored by nor endorsed by the Neuse Regional Libraries. Groups may not use the name/address of the library as the official address of your group. D. The meeting rooms and exhibit spaces may not be booked more than 60 days in advance. Exceptions to this procedure will be considered individually by the Director of Libraries or Assistant Director. E. Programs and exhibits may not disrupt the use of the library by others. Persons attending the meeting are subject to the Library’s Code of Conduct. F. Any setup and cleanup required for meeting room usage is the total responsibility of the meeting room user. Any audiovisual equipment

Contact Details

• 510 North Queen Street, Kinston, NC, USA

  252-527-7066

  nrl@neuselibrary.org